Administrative Assistant - Sustainability @ Flagstaff AZ


Application Info

Administrative Assistant - Sustainability

Description

Administrative Duties

DISTINGUISHING FEATURES OF THE WORK

Actively supports and upholds the City’s stated mission and values. The Administrative Support Series is a broadband series where incumbents are responsible for performing a wide variety of tasks. Duties range from the most routine and repetitive to the most complex of administrative support tasks requiring incumbents to take initiative, make judgment calls, and make decisions for the functions/processes for which they are assigned.

This is the first band in a two-level administrative support series. The Administrative Assistant is distinguished from the Administrative Specialist in that the Assistant is responsible for routine and defined tasks and basic knowledge of the work unit. The Administrative Specialist is responsible for a broader range of duties with more flexibility in making decisions and carrying out tasks (within prescribed procedures) for all functions within the work unit.

There are three zones within the broad band. The incumbent will have the opportunity to advance through the zones based on performance and value added to the organization.

This position is FLSA non-exempt.

Examples of the Work Performed

EXAMPLES OF THE WORK PERFORMED (These are a representative sample of entry level duties; position assignments vary as the incumbent progresses through zones in the band.)

  • Provides excellent customer service to both internal and external customers.
  • Performs various clerical duties, utilizing standard office equipment, to include screening incoming calls, taking and transmitting messages, distributing mail, making photocopies of various documents, typing, data entry, and word processing.
  • Receives, sorts, and distributes various correspondence to appropriate personnel.
  • Assists in ensuring the proper flow of paperwork within assigned department.
  • Files documents alphabetically, numerically, or by other prescribed methods.
  • Prepares a variety of files by gathering information, reports, papers, and records.
  • Types or word-processes routine documents and compiles data for routine reports.
  • Performs other duties of a similar nature or level.

Qualifications

MINIMUM QUALIFICATIONS (positions in this class typically require):

  • High School Diploma or General Equivalency Diploma.

OTHER REQUIREMENTS

  • Must possess, or obtain upon employment, a valid Arizona driver’s license.
  • Regular attendance is an essential function of this job to ensure continuity.

Note: The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department.

Supplemental Information

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Skills* * (position requirements at entry):
Skill in:

  • Using computers and software application programs;
  • Preparing simple reports;
  • Filing;
  • Typing and word processing;
  • Providing customer service;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Knowledge* * (position requirements at entry):
Knowledge of:

  • Basic filing and recordkeeping principles;
  • Modern office procedures;
  • Customer service principles;
  • Basic math.

Location

Flagstaff, AZ, USA

Category

External

Posted

2020-09-15 00:00