Senior Program Manager, Environment Program Cycle Support (EPCS) @ Environmental Incentives

Application Info

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Description

OPPORTUNITY

This is a great opportunity for a mission-driven individual who has demonstrated expertise in international development, environment, and climate programming. Specifically, you would have the chance to expand your extensive experience managing US government-funded initiatives and providing quality assurance for products and services.

• Are you an impact-driven individual looking for work at the nexus of conservation, climate change and integrated programming?
• Do you want to work with an innovative and collaborative team committed to transformational change in how we approach sustainable development?
• Do you want to lead change within a rapidly growing mission-driven company that fosters knowledge sharing and encourages ideas to streamline management processes?

PURPOSE & NEED

Our clients have recognized our value. We help them address the world's most important problems related to climate change, biodiversity conservation, and community resilience. Through the anticipated Environment Program Cycle Support (EPCS) activity, you will manage a team of staff, consultants, and subcontractors to deliver technical assistance to USAID’s Natural Environment Branch of the Center for the Environment Energy, and Infrastructure.

You will serve as part of a program leadership team that also includes the Portfolio Director, Chief of Party, and Deputy Chief of Party. Your remit will include planning the start-up of the contract and managing project-wide products and initiatives, such as the annual work plan, required reports, and the execution of standing project management meetings. You will manage a program manager and engage with the EI-wide program management team in recruiting, budgeting, contractual management, travel oversight, and operations decision-making and support. You will also support EPCS’S implementation of EI management processes around financial planning, forecasting, and reporting. Through this position, you will have the opportunity to finetune your strong facilitation skills to help high- performing teams and individuals implement contracted work.

If you enjoy quickly grasping complex coordination needs and setting clear actionable paths for team members, managing adaptively in response to emerging priorities, please apply. Over time, responsibilities may shift as new needs and priorities emerge in our growing portfolio. __

This opportunity is a full-time position based in Washington, DC, contingent upon award.

About Environmental Incentives

At Environmental Incentives, our purpose is to create the conditions for human and natural communities to thrive. We do this by helping our partners improve the performance of conservation and development programs. Our clients trust us to design and support implementation of programs that (1) use evidence to develop effective strategies within complex systems, (2) center local stakeholder experiences and facilitate collective action, and (3) produce results that support learning about what works. Environmental Incentives is a certified B Corporation with offices located in Washington, DC, South Lake Tahoe, San Diego, Nairobi, and Lima (pending registration). Our remote staff and consultants are based in multiple states within the United States, and across five continents.

OBJECTIVES AND DELIVERABLES

The following provides some near-term objectives and deliverables related to this position.

First 3 Months

• Become familiar with Environmental Incentives systems, processes and tools.
• Develop a deep understanding of the EPCS project (e.g., the scope of work, contractual mechanism, clients, subcontractors) and upcoming priorities.
• Collaborate with the portfolio management team to plan the start-up and implementation of the EPCS contract.
• Supervise the program management team (comprised of a Program Manager and Project Coordinator) and delegate tasks effectively.

First 6 Months

• Develop and/or manage trackers and tables for planning and monitoring upcoming tasks, responsibilities, and milestones for project design, start-up, implementation, and evaluation.
• Oversee all aspects of recruiting and onboarding, including coordinating new staff orientation and contracting consultants.
• Lead all subcontract and consultant negotiations and engagement.
• Ensure quality of financial elements of project, ranging from accuracy of invoices to soundness of project forecasting.
• Collaborate with the senior management team in planning, facilitating, and following up on team meetings, both remote and in-person.

First 12 Months

• Lead processes to develop and roll out project deliverables such as work plans, monthly meetings, yearly retreats, annual reports, synthesis of findings, etc.
• Assist in research, knowledge management, data management, and work process management in the development of client products.
• Provide technical support in collecting, synthesizing, managing, and reporting on program or project implementation, including quantitative and qualitative data.

OTHER ONGOING RESPONSIBILITIES

Program Management and Administration

• Liaise with the Company Health team (comprised of Finance, HR, Contracts, and Executive Support) to develop and negotiate appropriate subcontracting agreements, consulting agreements, employment agreements, and any associated agreement modifications.
• Track consultant and subcontractor spending in line with allotted budgets and lead all aspects of prime contract compliance.
• Oversee travel arrangements in compliance with contract requirements.
• Forecasts project and portfolio budgets and timelines to identify resource constraints and critical path dependencies in an effort to prevent project delays and misallocation of resources.
• Contributes significantly to performance that results in strong client satisfaction, including very good and excellent CPAR ratings on EI’s federal contracts.

Process Strengthening

• Works within the project/portfolio team to use existing processes and tools efficiently and to identify, develop, and methodically train the team on process improvements.
• Serves as an effective conduit of information between Company Health team and project teams.
• Coaches and supervises other staff, consultants, and partners in the use of EI tools and processes. Serves on or leads Working Groups to create solutions.

Financial Support

• Closely monitor project expenses to ensure accurate and timely coding of time and expenses.
• Lead accurate and timely preparation of client financial reporting, including invoices, quarterly financial reports, quarterly accruals report, and other ad hoc reports as requested by the client.
• Support and maintain budget and financial management tools, visualizations, and dashboards, and carry out financial analyses to support management decisions.

BASE STATION AND COVID-19 POLICY

The position will be based in Washington, DC . Environmental Incentives is implementing a hybrid work model in which employees will be required to work in the office approximately two days per week.

Proof of full vaccination against Covid-19 or legally authorized exemption is required for all Environmental Incentives employees working in the United States, regardless of office location or remote work. Selected candidates will be required to provide proof of full vaccination before beginning employment with Environmental Incentives. Full vaccination is defined as 2 weeks after the final dose of the requisite vaccination.

COMPENSATION AND BENEFITS

The starting salary range for this position is $* 106,000 - $1 30,000 * per year. Environmental Incentives also offers a competitive benefits package that includes:

• 100% employer-funded medical, dental, long-term and short-term disability, and life insurance for employees, and the option to enroll in supplemental life insurance.
• Highly competitive 401k contributions that start on day one of your employment. Did we mention we offer environmentally responsible investment options?
• Generous vacation, holiday, and sick time. You’ll also get paid time off opportunities each year to vote and volunteer at a charity of your choice!

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree and 7 years of relevant experience or Master's degree and 5 years relevant experience or equivalent combination of education and experience.
• Demonstrated administrative experience managing multiple tasks, contracts, consultants, subcontractors, clients, and stakeholders.
• Experience managing budgets, analyzing financial performance, and using data visualization to support decision-making.

Preferred Qualifications

• Experience providing technical input to products and initiatives as a member of a team and facilitating the development of work products and initiatives across large, diverse teams.
• Bachelor’s degree and 10 years of relevant experience or Master's degree and 8 years relevant experience or equivalent combination of education and experience.
• Demonstrated experience facilitating project start-up and/or close-out.
• Experience in a field relevant to international development.
• Project management certification.
• Experience developing project management processes and supporting teams in adopting them.

Knowledge, Skills, and Abilities

• Demonstrated knowledge of government procurement regulations, practices, and documentation. USAID experience is strongly preferred.
• Ability to collaborate with, listen to, respect, and celebrate the contributions of others, including others of different cultural backgrounds.
• Strong process management skills and ability to produce quality products as scheduled.
• Highly organized with excellent verbal and written communication skills, as well as strong facilitation and copy-editing skills.
• Advanced to expert knowledge of MS Office suite (particularly MS Word, Teams, PowerPoint, and Excel) and Google Suite (Gmail, Calendar Google Drive/File Stream, Sheets, Docs).

ADDITIONAL REQUIREMENTS

• Legally authorized to work in the United States with no restrictions.
• Criminal background check required.

HOW TO APPLY

Please submit your application no later than April 20, 2023. On a rolling basis throughout the application period, we will review applications and contact qualified candidates for additional information.

ENVIRONMENTAL INCENTIVES IS AN EQUAL OPPORTUNITY EMPLOYER

We are committed to developing an inclusive work environment for all employees, where diversity of thought, style, culture, and skill is valued in support of individual performance and potential, as well as our business goals and mission. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or and other characteristic protected by federal, state or local laws. This Organization Participates In E-Verify.

Reasonable Accommodation :

Applicants with disabilities may contact Environmental Incentives coordinators via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources:

Patrice Gulledge

Human Resources Director

Phone: (202) 525-2450

E-mail: pgulledge@enviroincentives.com

Mid-level

$106,000 - $130,000

Location

Hybrid (Washington D.C., DC, USA)

Category

External

Posted

2023-03-30 00:00